Accounts Payable

Accounts Payable is responsible for managing the timely and accurate payment of invoices and bills for district operational expenses, including utilities, supplies, and services. The department ensures that all payments are processed in compliance with budgetary guidelines, contractual agreements, and applicable regulations.

In addition to maintaining detailed records of expenditures and resolving billing discrepancies with vendors, Accounts Payable is committed to providing professional, efficient, and courteous service to both internal departments and external partners. This work supports the district’s mission by ensuring financial integrity and operational excellence throughout the procure-to-pay process.

Frequently Asked Questions

Purchasing

How are purchases made?

How do requisitions work?

Invoice & Payment

How can I ensure invoices are paid?

In order to ensure invoices are able to be paid in a timely manner, please ensure the following:

All invoices must include:

Invoice number (invoices must not duplicate numbers)
Invoice date
Purchase order (PO) number
Invoice total
Line details
Remit-to address

Make sure there is an active/valid PO number

The end user should inform the supplier of the PO number to reference on the invoice
The PO should be made out to the supplier listed on the invoice
The PO should have available funds to cover the invoice amount
The PO distribution (itemization) should match the invoice distribution

Quick Links

Payment Status What is the process for checking on the status of a payment?

Invoice Status What is the process for checking on the status of an invoice?

Payment Cycle Calendar

FAQ

Button Example Accounts Payable Policies and Forms

Education Service Center

1415 Beechtree St. Grand Haven, MI 49417